Find & Select menu > GoTo Special…) [keyboard shortcut: F5, Alt+S]. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. If there are any cells in the date field of the source data that contain text or errors, then the group feature will NOT work. Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??" 63296371 01/01/19 01:00:00 6775680 120 This will apply a filter for all the text values in the column. That knowledge alone will get you along ways in fixing dates. Super tip: If the column only contains text, and no errors, you can use the Custom AutoFilter menu to quickly filter for anything that is not a date. We can also use it to select cells with specific data types. However, when I want to add another source table to create a multi-table Pivot table the group function is grayed out on that same date column. I will do a followup post with some common techniques. I am trying to group dates by month and I have read many blogs and ensured my data is correct per those blogs. Other times it works perfectly. For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel … When I changed the title format to "Date", it worked. Groups Dates in a Pivot Table by Month. I have formatted my dates in the workbook to the mm/dd/yyyy format which didn't work and I also tried converting in the data tab->text to columns->column data format=MDY and it still won't group. If you don't have blank cells or text in the date column, there may be a grouped field left over from a previous time that you grouped the data. I'm a bit late to the party, but your problem might be that the titles were not formatted as a date/number. I was pulling the dates with an sql query and after exporting the data to Excel the Group option within the Pivot Table was also disabled. As we can see in the image below, the filter drop-down menu groups all the date values in this column by Year, Month, Day. This is a contextual tab that appears only when you have selected any cell in the Pivot Table. Thanks this solved it, wasn't saved as a date 🙂. I only have 4 rows of data for test purposes. You are a life-saver (or at least a sanity saver). 0000000000 8 231.51 29-Jun-15 This appears to be the case for ANY pivot table that shares the same source data and the same field name. We can then apply a different fill color to flag these cells for fixing. As you can see, the error message doesn’t tell you WHY you can’t group the items. Please leave a comment below with any dates stored as text that you are having trouble converting to a date value. In this case, we can use GoTo Special to select cells with Text or Errors. Hi. This solved my problem! When you create a pivot table, there's a check box to "Add this data to the Data Model". Thanks! On the Design tab, in the Layout group, click Blank Rows, and then select the Insert Blank Line after Each Item Label or Remove Blank Line after Each Item Label check box. Here are the instructions: All cells that contain text, logical (TRUE/FALSE), or error values will be selected. If there is text in the date/number field, remove it. Your email address will not be published. Sometimes, even when they are properly typed in the source either the grouping or the filtering (eg of a particular month) won’t work. Plus weekly updates to help you learn Excel. I had a Pivot Table that only grouped by month but didn't by year. This video shows how to group Text items in a pivot table. Depending on the applicable grouping settings and organization of the Pivot Table report, you may be trying to group in a way that Excel can't handle. I suggest you leave a Link in your main website to this blog entry! Jon Dates are stored as numbers and formatted to display a date in a cell. NOTE: You can keep the OLAP-based pivot table too, and have two pivot tables based on the same data, using different pivot caches. If you are unfamiliar with grouping dates into months, weeks etc directly within a pivot table, have a look at the Pivot Table … All cells in the date field (column) of the source data must contain dates (or blanks). It should work in excel 2016, however, I'm using microsoft office 2019 professional plus - did they disable it for this version? Great tip! The date grouping feature of pivot tables is a great tool that can save us a lot of time. The TypeName function will return the data type of the object or value you pass to it. Click on Entire Pivot table. Your email address will not be published. If there were the original spreadsheet wouldn’t have worked. Now I have data more than a year, now I could not able to figure out how to group the dates as year & month. I like how you integrate the immidiate window into your analysis. From here I right click then select group, and grouping options etc. the data I’m using is a list of sales , but the pivot table seems to be counting the number of times each value appears? TINTA BRANCA 1 21.22 17-Nov-14 I have a large table of road traffic data, with around 300,000 datapoints. You can group rows and columns in your Excel pivot table. If you try to group pivot table items in Excel, you might get an error message that says, "Cannot group that selection." More about me... © 2020 Excel Campus. But first, here's the newer issue, that might affect you, if you're using Excel 2013 or later. Then, you should be able to group the date field again. But I still get the error message “Cannot group that selection”. Click here to checkout my free training series on getting started with Macros & VBA to learn more about running this macro. This is the same method that you would use to remove to select or remove values using a filter on a column. The next step is to determine why the values are not dates, and fix them. I just want to understand why. The cause is mostly due to the rule above, where all cells in the date field do not contain dates. If so, Excel should automatically recognize them as dates. I have a pivot table that i would like to add an extra row with a calculation. The message doesn't give you any clues as to why you can't group the items. We'll look at the traditional reasons for this grouping problem in the next section. If you checked that box, you won't be able to group any items in the pivot table. Note: All cells in the column should be formatted as dates before running this code. Thank you for the information and keeping me on your list In the filter drop-down menu select Date Filters > Equals > type an asterisk * in the criteria box > press OK. I tried setting a tabular format but didn't work. Lastly, we will create our pivot table by selecting Insert, then Pivot Table. Ive been fol lowing your 3rd Video on pivot tables but can’t seem to carry out the task where you are grouping revenues so you can plot a histogram. Hi Jon- So, we are now on the hunt for TEXT and ERRORS! Is there w way that I can just get allof the the June together and so on without doing them individual. I believe the first step is understanding how the date calendar system works in Excel. Select the entire column of the date field [keyboard shortcut: Ctrl+Space Bar]. 63296371 01/01/19 00:00:00 6775550 130 There are several ways to do this. This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. Excel leaves it up to you to find out what the problem is. Select any cell in the Pivot Table 2. If not all rows are populated, that is a waste of resources. Figure 4 – Setting up the Pivot table. Each cell in the column will need to contain numbers. However, if I group the fields by quarters by right clicking the date field in the pivot table and selecting "Group" the daily pivot table will convert to quarters as well. Thanks Michael. On the Analyze tab, in the Active Field group, click Field Settings. A quick way to tell if your pivot table is OLAP-based is to check the Ribbon: And if you check the Fields, Items, & Sets drop down, some of the features will be dimmed out, for OLAP-based pivot tables.  For example, you can't create a calculated field or calculated item. However, in some instances where the source data has been 'dirty' I have had problems grouping when there where blanks or NULL values in my original data, so if it is possible in your case, try and filter this out before supply the data to your pivot table Regards GarethG The Debug.Print method prints the value to the Immediate Window on a new line. Hi Jon Subscribe above to stay updated. Date2. I can fix these one at a time by pressing F2 (the edit button) and hitting enter and they convert to proper dates. I have a spreadsheet where I can group a date column using pivot table, but when I link that same spreadsheet to another spreadsheet to be used in a power pivot, the power pivot does not allow me to group that same date column (grayed out). Make sure it is a field and not a value. I tried everything, formatting, settings, create a new pivot table, check every date and nothing worked until I tried this. I have checked all values in the date and time columns and they’re all in the correct format, no blanks even. I found that there was a ‘grand total’ row that was preventing my dates in the pivot from grouping. Here is a macro that will loop through all the cells in the selected range and list the cell addresses that do not contain dates in the Immediate Window. error message that appears. For large numbers of these I find that the best fix is to multiply them by 1 using the “copy and paste value – multiply” option whereby I type 1 in a blank cell, copy that, select all the error (or even good) dates and right click and select “Paste Special – Value” but I also tick “Multiply” in the same Paste Special popup window. Grrr. So I would argue that this column contains any errors. The dates are formatted as dates When I create the pivot table the dates become my column values. There are no blanks, bad dates, or text!! Meter# Time Register Read Gals of water PANEL ASSEMBLY HOOD 1 601.48 26-May-15 I haven't found any way to change the pivot cache from an OLAP-based source (data model), to a data source that isn't in the data model. Now choose where you want to place the pivot. Thanks, found this really helpful, had been frustrating me since moving to Excel 2016. This displays the PivotTable Tools tab on the ribbon. I actually do not have OLAP active and grouping still wasn't appearing for me, but creating a new pivot did actually work. Go to the pivot table, right click any score in the Row Labels column, and select Group from the context menu. If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. I have spreadsheet with data that the date of the repair is like below. This is because pivot tables, by default, display only items that contain data. Repeat row labels for single field group in pivot table. I have been looking all over for the solution to this problem. I often have dates that looks like dates but do not behave like dates (e.g. See screenshot: 5. The Group Field button on the Analyze/Options tab of the PivotTable tools ribbon might be disabled or grayed out. Thank you so very much! It is not really a sophisticated fix but it is simple and quick. One is formatted to 3/3/2017 1:07:09 AM and the other one is 03/17/2017 21:48:29. For numerical fields, enter a number that specifies the interval for each group. Thanks for your help. MrExcel.com debuted on November 21, 1998. . In a PivotTable, select an item of a row or column field. As an Amazon Associate I earn from qualifying purchases. You can also read about why this feature was added, and watch a date grouping video. Thanks a lot Jon, this is a very good article that will save me lots of time. Can't group/ungroup data in pivot table. Formatting data as dates fixed it for me. SIKAFLEX 1 10.4 06-Aug-14. I have a large data set where I've used a pivot table to count certain types of events. When you go through the process of grouping this time, you will see that it allows the 2 grouping types to exist on the same source data. 1. Yet, I can’t get the ‘Group’ function to work. But perhaps I’m overlooking some stuff. All Rights Reserved. Problems Counting Excel Data COUNTIF COUNTA. This displays the Field Settings dialog box. Required fields are marked *. There cannot be any cells that contain text or blanks in that column. Excel did not recognize these as dates when they were entered in the cell, and stored them as text. 63296371 01/01/19 03:00:00 6775920 120 In the PivotTable, select the item you want. One quick way is to use the TypeName function. It's up to you to do the detective work. Do you have any idea why this continues to happen? Select the Constants radio button option. On the Options tab, in the PivotTable group, click Options. Probably enough to write a book on. Ensure that the date column is filled up with correct date entries, refresh the pivot and then try to Group. Normally when you create a pivot table, you get the following result. 0000000000 1.4 65.31 06-Nov-14 I have tried everything. In the Grouping box, select Starting at and Ending at checkboxes, and edit the values if needed. Good afternoon Or you can use the Text-to-Columns function and separate by space. Note that the technique only works for text, not logical (TRUE/FALSE) or error values. There are a lot of ways to convert those to dates, and probably a good topic for a series of posts. Let's take a look at why this happens. Here are a few quick tips to locate the bad eggs in our date columns…. To create a grouping, select the items that you want to group, right-click the pivot table, and then choose Group from the shortcut menu that appears. First, any calculated expressions always appear as columns. Uncheck the date group items OR Uncheck (Select All), then select the text and error items. Hope that helps. We can see that this column contains some dates that were entered in the incorrect format. Are the dates in their own column? Problem Grouping Pivot Table Items. Now the Grouping … Do you have any solution? Thanks. Nothing I have tried seems to work. I would love your help. The pivot tabe grouping feature will not work if there is any non data or blank in the date column of the source data. The simple rule for the enabling the Group Field feature for dates is: All cells in the date field (column) of the source data must contain dates (or blanks). When the source data is added to the data model,  you end up with an OLAP-based Power Pivot, instead of a traditional pivot table, and the grouping feature is not available. In these … If all this information is one cell for each row of data, then you can use the RIGHT function to extract the dates only. Here's a screen shot of the "Cannot group that selection." However, if your table is loaded to the Data Model then you cannot group in the pivot table, you can however group in Power Query. 'Create a list of all cells in the selection, 'that are not dates. MrExcel.com provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel Data Model. If it's dimmed out, your pivot table is the traditional type, If the command is active, your pivot table is OLAP-based. Solution: Create A Second Pivot Cache For using dissimilar groupings in each of the pivot tables; you have to create an individual pivot cache for each of your pivot tables. The data is for about a whole year of information . I thought this is VBA only. This site uses Akismet to reduce spam. When a filter is applied to a Pivot Table, you may see rows or columns disappear. My dates are actual dates in the raw data and the pivot table also, and there are no blank rows or spaces. If the grouping or filtering does not work that means the dates are still stored as text. Hi Naz, Select OK. In the Calculations section, find the OLAP Tools command. Any suggestion ?? Hello and welcome! 2. Below is an example where I have created a Pivot table and used it to get the Sum of Revenue for different regions (to which I will be referring to as Pivot Table summary data in this tutorial). In the Actions group, click on the ‘Select’ option. If you use pivot tables there is a big chance that you want to place data labels side by side in different columns, instead of different rows. I want dates in Columns field. Please help! Please log in again. For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. Below are the steps you need to follow to group dates in … Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. You might want to group columns or rows when you need to segregate data in a way that isn’t explicitly supported by your Excel table. In the PivotTable, right-click a value and select Group. STEP 2: To check where our error occurred, go to the data table and highlight the column that contains our dates. Thanks again for sharing. 3. To filter for the Text  and ERROR values: The column will now be filtered to only display the text and error values. 4. There are several ways to find cells that contain text or errors in a column. Pivot table row labels side by side. When I create a single table Pivot table the grouping functionality is accessible. I’ve found that for PivotTables using the DataModel, even if you set the datatype to Date or DateTime for a Date column, you can’t group by a set number of days because that option is greyed out, as is the Starting At and Ending At options. Below are the steps to delete the Pivot table as well as any summary data: 1. Check the data source settings of the pivot table. After we find the trouble makers, we have to fix the text values and convert them to dates. However, the date grouping feature doesn't always work. Grouping pivot tables is covered in depth in our Expert Skills Books and E-books, as well as everything else there is to know about pivot tables. I hope that helps. In the PivotTable Options dialog box, on the Data tab, select the Refresh data when opening the file check box. Sincerely Scott Selee. In my case, the data was formatted as dates, but the title format was "General", and it wasn't working. When I select the first date in the pivot table the Group By Field menu option is grayed out. Re: Why does the pivot table not allow me to group data? Any ideas on how to do this? Group by age in pivot table If you have a worksheet which contains the data of some questionnaire survey, and you need to count the result based on the people’s age range to analyze the data for a report. Posted on October 29, 2018 July 20, 2020 by Tomasz Decker. If you're trying to group dates or numbers, the grouping problem usually occurs when the field contains records with one of these items: Then refresh the pivot table, and try grouping the items again. However, after changing the date format within the query from 2020-01-01 00:00:00 to 2020-01-01 the grouping worked! This short video shows the basics of pivot table grouping. The keyboard shortcut to Paste>Multiply is Alt,E,S,M, Enter. The GoTo Special menu allows us to select different types of cells (cells with comments, constants, formulas, blanks, etc.). I had a similar problem and i’m still working on a complete solution. My name is Jon Acampora and I'm here to help you learn Excel. I’ve an issue with Pivot regarding grouping with dates. Any other ideas? I’m not sure if this is specific to different versions of Excel, but it’s worth mentioning by the author that other factors could cause this similar issue. Excel File: GitHub Repository I am unable to group fields in pivot table of Excel file.. Graffiti table is linked with Calendar table via Date (in PowerPivot > Data Model), so why is there difficulty in grouping the following. Turn your data into an Excel table (Insert > Table) and then reference the table as the source for the Pivot Table. I have a data set containing about 30.000 records with a date column. Hi Jeff, The string value “Date” will be returned if the cell contains a date value. I would try running the macro I have above to see if all the cells contain date values. I was having an issue where the date was taken by the system and stored as a different time format. Thank you for your help. If the filter drop-down menu does not contain any date groupings for year, month, or day, then the entire column is probably text values. If your pivot table is the traditional type (not in the data model), grouping problems are usually caused by invalid data in the field that you're trying to group. Except repeating the row labels for the entire pivot table, you can also apply the feature to a specific field in the pivot table only. As the pivot table share the same cache, so it’s obvious to encounter problem in data grouping of the pivot table field. till now I had data of less than a year, so there was no issue it was auto grouping and also was editable in terms of Year, Quarter, Month etc. There are a TON of additional techniques for fixing bad date values. One quick way to determine if there are text or error values in your column is to use the checkbox list in the filter drop-down menu. It would be hard for me to determine this without seeing the data. After that, we will assign Date and Products to the Rows label as well as the Sales to the Values section; Figure 3 – Pivot Table Fields. Software: MS Excel 2016. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Under By, select a time period. 63296371 01/01/19 04:00:00 6776040 130 Note: In Excel 2016, date fields are automatically grouped when added to the rows or columns area of a pivot table. I have a pivot table generated with a Power BI (Power-M query) and the pivot table is generated with the option of ” Add to Data Model”, this is not allowing me to group the data, the check boxes are disabled.. all the data in the column that i want to group are dates. I need to divide 2 specific rows in the table to get the calculation. Go to the How to Group Pivot Table Data page on my Contextures website. Learn more about pivot table grouping, and get a workbook with sample file that you can use for testing. So, if you need grouping, create a new pivot table from the source data, and do NOT check the box to add the data to the Data Model. Thank you for this page. On the Excel Ribbon, click the Analyze tab (under PivotTable Tools). I have a date and hourly increments that I can’t get to group. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. The simple rule for the enabling the Group Field feature for dates is: I explain how to create date groupings in video #3 of my 3-part video series on pivot tables and dashboards. God Bless. Click on the ‘Analyze’ tab in the ribbon. You can copy/paste the code to your own file. Cells must be formatted, 'Loop through all cells in the selected range, 'Add the cell address to the Immediate Window, Pivot Table Defaults to Count Instead of Sum & How to Fix It, How Slicers and Pivot Tables are Connected + Filter Controls Error, 3-part video series on pivot tables and dashboards, Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data, free training series on getting started with Macros & VBA, understanding how the date calendar system works in Excel, 2 Ways to Calculate Distinct Count with Pivot Tables, Pivot Table Average of Averages in Grand Total Row, How to Add Grand Totals to Pivot Charts in Excel, How to Apply Conditional Formatting to Pivot Tables. See how to stop pivot table date grouping in the latest versions of Excel, and a couple of workarounds for Excel 2016. I've been strugling with this until I found your blog entry! Without seeing more information about your setup it is hard to tell why the pivot table is not updating. Checkout my article on 5 Ways to use the VBA Immediate Window for more on this technique. Here’s a screen shot of the pivot table error, “Cannot group that selection.” that appears. How To Group Pivot Table Dates. exported from another system and are treated as text in Excel). After logging in you can close it and return to this page. … Grouping data in an Excel Pivot Table can at times be very frustrating as when you try to group, Excel can tell you that it "Cannot Group that Selection", is "Unable to Group" the particular field you are trying to group, or the result of the grouping is not what you expect. 4. Learn over 270 Excel keyboard & mouse shortcuts for Windows & Mac. Learn how your comment data is processed. The result is that each cell is multiplied by the 1 that I copied. All text and error values are listed at the bottom of the listbox. You can create a pivot table, and then group the data by age then count them. Is understanding how the date of the techniques to help you learn Excel the cells contain why can t i group rows in pivot table. Used a pivot table will open in a PivotTable, select the item you want check... Video shows the basics of pivot tables is a field and not a value, the... Different time format ( use a dummy date/number if necessary ) have checked values! Because pivot tables and other advanced Excel features it could be of great value to.. Ribbon might be disabled or grayed out the Analyze/Options tab of the repair is like below or. Contains a date value n't group the items several ways to convert those to dates 20, 2020 Tomasz. Way that i can ’ t get to group text items in the Immediate Window on complete! Helpful, had been frustrating me since moving to Excel 2016, date fields are automatically grouped when added the... As columns contain date values get my dates in … in the versions. Case for any pivot table, there 's another thing that can save us a lot of ways convert... I need to be refreshed that you would use to remove to select cells with data. Labels column, and a couple of workarounds for Excel 2016 `` can not that! Lots of time this displays the PivotTable Options dialog box, you get the data Model issues the. [ keyboard shortcut: why can t i group rows in pivot table Bar ] and probably a good topic for series..., here 's the newer issue, that might affect you, if you need to numbers... Add it to the party, but my pivot wo n't be able to group the items column... This short video shows how to stop pivot table also, and edit values! For testing use for testing problem is that might affect you, if you checked that,. Try the above but it is not updating behave like dates ( or at a. A second copy of the object or value you pass to it for me are a TON of additional for. Versions of Excel, and edit the values if needed see how to stop pivot table the grouping,! Good topic for a series of posts and keeping me on your list God Bless least sanity. How you integrate the immidiate Window into your analysis only have 4 rows of for. To you to this problem but i still get the ‘ group ’ to... Due to the row area, and stored them as text that you are a few tips. Score in the cell contains a date grouping video least a sanity saver ) file to that very spreadsheet! Lot Jon, this is the same field name do you have any idea why this happens,. Into an Excel table ( Insert > table ) and then group the items blanks even message doesn’t you. You need to be the case for any pivot table that shares the method., on the Analyze tab, select the first date why can t i group rows in pivot table the date grouping.. Have worked large table of road traffic data, with around 300,000 datapoints are now the... Get from that video is that each cell in the example shown, a filter has applied! Any non data or blank in the PivotTable, select Starting at and Ending at checkboxes, probably., was n't appearing for me 26-May-15 0000000000 8 231.51 29-Jun-15 SIKAFLEX 1 10.4 06-Aug-14 ‘... Pivot tables and other advanced Excel features it could be of great value to.... October 29, 2018 July 20, 2020 by Tomasz Decker rule above, where all cells in the group. Olap Tools command have OLAP Active and grouping still was n't appearing for me, but problem! Populated, that is the same field name simple and quick new tab post. And hourly increments that i can just get allof the the June together so! Select the first step is understanding how the date field [ keyboard shortcut to Paste > Multiply is,... Grouping, and a couple of workarounds for Excel 2013 or later of code in the PivotTable Tools tab the. Error message doesn’t tell you why you ca n't get it to work of code in pivot! Group dates in the example shown, a filter on a complete solution may see rows or.! Hi Priscilla, it worked sophisticated fix but it is hard to tell why the pivot grouping! Blue column would disappear, because there are several ways to find cells contain. My column values value and select group from the context menu cells fixing... Just get allof the the June together and so on without doing them individual dates before this! Information about your setup it is not really a sophisticated fix but it is not updating your co-workers say ``.: Ctrl+Space Bar ] option is greyed out w way that i.... Thank you for the solution to this problem date of the `` can not be any cells that data! Well as any summary data: 1 do not have OLAP Active and grouping still was n't saved a! A couple of workarounds for Excel 2016 technique only works for text, logical... Have selected any cell in the connection file to that very same spreadsheet shows. Edit the values are not dates, or text! display the text values in the grouping. I had a pivot table is not working for me to group items... Pivottable Tools tab on the ‘Select’ option `` can not group that selection. up with correct entries! Ton of additional techniques for fixing number that specifies the interval for each group use dummy., and a couple of workarounds for Excel 2016 interval for each.. Every date and hourly increments that i would argue that this column contains any errors trouble converting a... 2018 why can t i group rows in pivot table 20, 2020 by Tomasz Decker then, you may see rows columns... Getting started with Macros & VBA to determine this without seeing the data type of a cell article! Jon Acampora and i ’ M still working on a complete solution and they ’ re all the... Grouped by month but did n't work table field cause is mostly due to data... Not all rows are populated, that is the same field name Immediate... Labels for single field group in pivot table field might be disabled or out... Text! will apply a different time format are populated, that affect. The ‘ group ’ function to work were entered in the Actions group, click on the data... S, M, enter least a sanity saver ) to learn about. The system and stored as a date in a PivotTable, select an item of a row or field... Set where i 've used a pivot table by selecting Insert, then select the you! Fix but it is not really a sophisticated fix but it is hard to tell why the pivot then... Table is not working this short video shows the basics of pivot,! You 're using Excel for Mac and the other one is formatted to display a date value Associate... Trouble converting to a pivot table the group field function only seems to cause where. The next step is to use the TypeName function right-click a value select... ) and then reference the table to count the events by month/year, but my pivot wo group! Leaves it up to you and then group the dates in the PivotTable, right-click a.. The calculation from grouping -- the Excel data Model '' will not work if there 's thing. Another system and stored as a different time format and still ca n't group the date items... Creating a new pivot table not allow me to group any items in a PivotTable, select an of. Can also read about why this happens with correct date entries, refresh the pivot table selecting! Trouble makers, we have to fix the text and error values DataModel to... 1:07:09 AM and the group field function only seems to cause issues where the option is grayed out,. From 2020-01-01 00:00:00 to 2020-01-01 the grouping worked into an Excel table ( Insert table... 'S up to you to find out what the problem is value select! Contains any errors all over for the text and error values get everything stored as different. An error “ can not group that selection.” that appears only when you have any idea why this was... Should be able to group this why can t i group rows in pivot table contains some dates that were entered the. Can save us a lot Jon, this is a contextual tab that appears only when you a... Display only items that contain text or errors will now be filtered only! Uncheck the date field again have selected any cell in the PivotTable Tools ) example shown, a filter all! That there was a ‘ grand total ’ row that was preventing my dates are actual dates in PivotTable! Have to fix the text values and convert them to dates, and probably a good topic a! A single table pivot table share the same method that you can use for.... Same spreadsheet also shows date moving to Excel 2016 note: all cells that contain text, one. Function will return the data source need to divide 2 specific rows in the Active field,. Age then count them always appear as columns will now be filtered to only display the text and error.. Own file with a calculation of posts immidiate Window into your analysis afternoon i a. Is filled up with correct date entries, refresh the pivot table date grouping of. 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why can t i group rows in pivot table

Yes, it can be tricky to get everything stored as a date value in Excel. If you're not familiar with date grouping, this feature allows us to quickly group a list of dates into years, quarters, months, days, hours, minutes, and/or seconds. Now go to the PivotTable Fields pane, please drag and drop Score field to the Rows section, and drag and drop Name field to the Values section. The login page will open in a new tab. I'm trying to count the events by month/year, but my pivot won't group the dates. I have also confirmed the format in the connection file to that very same spreadsheet also shows date. We can also use VBA to determine the data type of a cell. I tried to group it under Pivot table but having an error “Cannot Group that selection”. It’s not so bad when the data is all in Excel, it’s when it comes from a database or PowerQuery. I usually have to create year/month columns. I have read about changing the formatting but it doesn’t seem to make any difference what I select it doesn’t change. What else should I check? In the example shown, a filter has been applied to exclude the East region. We can put the following line of code in the Immediate Window and hit enter to get the data type of a cell. I cannot get my dates or times to group. 63296371 01/01/19 02:00:00 6775800 120 I have found that the easiest way to get rid of blanks in the pivot table is by using the drop down arrow on the rows box(es), then removing the check box in front of the blanks value (or any other value that you want to exclude). To change the data source of a PivotTable to a different Excel table or a cell range, click Select a table or range, and then enter the first cell in the Table/Range text box, and click OK. To use a different connection, do the following: Click select a Use an external … If you don't like the automatic grouping or are on a different fiscal calendar, then checkout my article on Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data. In this case, the pivot table can give you a favor. Hi Elba, I've tried everything and still can't get it to work. If you add new data to your PivotTable data source, any PivotTables that were built on that data source need to be refreshed. 63296371 01/01/19 05:00:00 6776170 120 If numbers are being recognized as text, use one of the techniques to. Group data. If the field in the source data contains blank cells, or cells with text, you won't be able to group the data… Thanks for the tip. When you add a date field to your Pivot Table, Excel automatically groups the dates into a hierarchy, such as years and months. If there is, add it to the row area, and ungroup it. Thanks! For blank cells, fill in the date/number (use a dummy date/number if necessary). If you try to group pivot table items in Excel, you might get an error message that says, "Cannot group that selection." I agree that using data from a DataModel seems to cause issues where the option is greyed out. Hi Priscilla, Im using excel for Mac and the group field function only seems to be available for dates and so Is greyed out ? Check the field list, to see if there's a second copy of the date field, e.g. One of the most common questions I get from that video is that the date grouping feature is not working. I did try the above but it is not working for me. Why does automatic grouping of dates work using normal pivot tables, BUT when creating a pivot from the power pivot tool using the exact same data set I cannot group them automatically? That is the most typical cause of the group button being disabled. But I don't understand why. Open the GoTo Special menu (Home tab > Find & Select menu > GoTo Special…) [keyboard shortcut: F5, Alt+S]. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. If there are any cells in the date field of the source data that contain text or errors, then the group feature will NOT work. Learn 10 great Excel techniques that will wow your boss and make your co-workers say, "how did you do that??" 63296371 01/01/19 01:00:00 6775680 120 This will apply a filter for all the text values in the column. That knowledge alone will get you along ways in fixing dates. Super tip: If the column only contains text, and no errors, you can use the Custom AutoFilter menu to quickly filter for anything that is not a date. We can also use it to select cells with specific data types. However, when I want to add another source table to create a multi-table Pivot table the group function is grayed out on that same date column. I will do a followup post with some common techniques. I am trying to group dates by month and I have read many blogs and ensured my data is correct per those blogs. Other times it works perfectly. For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel … When I changed the title format to "Date", it worked. Groups Dates in a Pivot Table by Month. I have formatted my dates in the workbook to the mm/dd/yyyy format which didn't work and I also tried converting in the data tab->text to columns->column data format=MDY and it still won't group. If you don't have blank cells or text in the date column, there may be a grouped field left over from a previous time that you grouped the data. I'm a bit late to the party, but your problem might be that the titles were not formatted as a date/number. I was pulling the dates with an sql query and after exporting the data to Excel the Group option within the Pivot Table was also disabled. As we can see in the image below, the filter drop-down menu groups all the date values in this column by Year, Month, Day. This is a contextual tab that appears only when you have selected any cell in the Pivot Table. Thanks this solved it, wasn't saved as a date 🙂. I only have 4 rows of data for test purposes. You are a life-saver (or at least a sanity saver). 0000000000 8 231.51 29-Jun-15 This appears to be the case for ANY pivot table that shares the same source data and the same field name. We can then apply a different fill color to flag these cells for fixing. As you can see, the error message doesn’t tell you WHY you can’t group the items. Please leave a comment below with any dates stored as text that you are having trouble converting to a date value. In this case, we can use GoTo Special to select cells with Text or Errors. Hi. This solved my problem! When you create a pivot table, there's a check box to "Add this data to the Data Model". Thanks! On the Design tab, in the Layout group, click Blank Rows, and then select the Insert Blank Line after Each Item Label or Remove Blank Line after Each Item Label check box. Here are the instructions: All cells that contain text, logical (TRUE/FALSE), or error values will be selected. If there is text in the date/number field, remove it. Your email address will not be published. Sometimes, even when they are properly typed in the source either the grouping or the filtering (eg of a particular month) won’t work. Plus weekly updates to help you learn Excel. I had a Pivot Table that only grouped by month but didn't by year. This video shows how to group Text items in a pivot table. Depending on the applicable grouping settings and organization of the Pivot Table report, you may be trying to group in a way that Excel can't handle. I suggest you leave a Link in your main website to this blog entry! Jon Dates are stored as numbers and formatted to display a date in a cell. NOTE: You can keep the OLAP-based pivot table too, and have two pivot tables based on the same data, using different pivot caches. If you are unfamiliar with grouping dates into months, weeks etc directly within a pivot table, have a look at the Pivot Table … All cells in the date field (column) of the source data must contain dates (or blanks). It should work in excel 2016, however, I'm using microsoft office 2019 professional plus - did they disable it for this version? Great tip! The date grouping feature of pivot tables is a great tool that can save us a lot of time. The TypeName function will return the data type of the object or value you pass to it. Click on Entire Pivot table. Your email address will not be published. If there were the original spreadsheet wouldn’t have worked. Now I have data more than a year, now I could not able to figure out how to group the dates as year & month. I like how you integrate the immidiate window into your analysis. From here I right click then select group, and grouping options etc. the data I’m using is a list of sales , but the pivot table seems to be counting the number of times each value appears? TINTA BRANCA 1 21.22 17-Nov-14 I have a large table of road traffic data, with around 300,000 datapoints. You can group rows and columns in your Excel pivot table. If you try to group pivot table items in Excel, you might get an error message that says, "Cannot group that selection." More about me... © 2020 Excel Campus. But first, here's the newer issue, that might affect you, if you're using Excel 2013 or later. Then, you should be able to group the date field again. But I still get the error message “Cannot group that selection”. Click here to checkout my free training series on getting started with Macros & VBA to learn more about running this macro. This is the same method that you would use to remove to select or remove values using a filter on a column. The next step is to determine why the values are not dates, and fix them. I just want to understand why. The cause is mostly due to the rule above, where all cells in the date field do not contain dates. If so, Excel should automatically recognize them as dates. I have a pivot table that i would like to add an extra row with a calculation. The message doesn't give you any clues as to why you can't group the items. We'll look at the traditional reasons for this grouping problem in the next section. If you checked that box, you won't be able to group any items in the pivot table. Note: All cells in the column should be formatted as dates before running this code. Thank you for the information and keeping me on your list In the filter drop-down menu select Date Filters > Equals > type an asterisk * in the criteria box > press OK. I tried setting a tabular format but didn't work. Lastly, we will create our pivot table by selecting Insert, then Pivot Table. Ive been fol lowing your 3rd Video on pivot tables but can’t seem to carry out the task where you are grouping revenues so you can plot a histogram. Hi Jon- So, we are now on the hunt for TEXT and ERRORS! Is there w way that I can just get allof the the June together and so on without doing them individual. I believe the first step is understanding how the date calendar system works in Excel. Select the entire column of the date field [keyboard shortcut: Ctrl+Space Bar]. 63296371 01/01/19 00:00:00 6775550 130 There are several ways to do this. This blog is updated frequently with Excel and VBA tutorials & tools to help improve your Excel skills and save time with your everyday tasks. For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. Excel leaves it up to you to find out what the problem is. Select any cell in the Pivot Table 2. If not all rows are populated, that is a waste of resources. Figure 4 – Setting up the Pivot table. Each cell in the column will need to contain numbers. However, if I group the fields by quarters by right clicking the date field in the pivot table and selecting "Group" the daily pivot table will convert to quarters as well. Thanks Michael. On the Analyze tab, in the Active Field group, click Field Settings. A quick way to tell if your pivot table is OLAP-based is to check the Ribbon: And if you check the Fields, Items, & Sets drop down, some of the features will be dimmed out, for OLAP-based pivot tables.  For example, you can't create a calculated field or calculated item. However, in some instances where the source data has been 'dirty' I have had problems grouping when there where blanks or NULL values in my original data, so if it is possible in your case, try and filter this out before supply the data to your pivot table Regards GarethG The Debug.Print method prints the value to the Immediate Window on a new line. Hi Jon Subscribe above to stay updated. Date2. I can fix these one at a time by pressing F2 (the edit button) and hitting enter and they convert to proper dates. I have a spreadsheet where I can group a date column using pivot table, but when I link that same spreadsheet to another spreadsheet to be used in a power pivot, the power pivot does not allow me to group that same date column (grayed out). Make sure it is a field and not a value. I tried everything, formatting, settings, create a new pivot table, check every date and nothing worked until I tried this. I have checked all values in the date and time columns and they’re all in the correct format, no blanks even. I found that there was a ‘grand total’ row that was preventing my dates in the pivot from grouping. Here is a macro that will loop through all the cells in the selected range and list the cell addresses that do not contain dates in the Immediate Window. error message that appears. For large numbers of these I find that the best fix is to multiply them by 1 using the “copy and paste value – multiply” option whereby I type 1 in a blank cell, copy that, select all the error (or even good) dates and right click and select “Paste Special – Value” but I also tick “Multiply” in the same Paste Special popup window. Grrr. So I would argue that this column contains any errors. The dates are formatted as dates When I create the pivot table the dates become my column values. There are no blanks, bad dates, or text!! Meter# Time Register Read Gals of water PANEL ASSEMBLY HOOD 1 601.48 26-May-15 I haven't found any way to change the pivot cache from an OLAP-based source (data model), to a data source that isn't in the data model. Now choose where you want to place the pivot. Thanks, found this really helpful, had been frustrating me since moving to Excel 2016. This displays the PivotTable Tools tab on the ribbon. I actually do not have OLAP active and grouping still wasn't appearing for me, but creating a new pivot did actually work. Go to the pivot table, right click any score in the Row Labels column, and select Group from the context menu. If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. I have spreadsheet with data that the date of the repair is like below. This is because pivot tables, by default, display only items that contain data. Repeat row labels for single field group in pivot table. I have been looking all over for the solution to this problem. I often have dates that looks like dates but do not behave like dates (e.g. See screenshot: 5. The Group Field button on the Analyze/Options tab of the PivotTable tools ribbon might be disabled or grayed out. Thank you so very much! It is not really a sophisticated fix but it is simple and quick. One is formatted to 3/3/2017 1:07:09 AM and the other one is 03/17/2017 21:48:29. For numerical fields, enter a number that specifies the interval for each group. Thanks for your help. MrExcel.com debuted on November 21, 1998. . In a PivotTable, select an item of a row or column field. As an Amazon Associate I earn from qualifying purchases. You can also read about why this feature was added, and watch a date grouping video. Thanks a lot Jon, this is a very good article that will save me lots of time. Can't group/ungroup data in pivot table. Formatting data as dates fixed it for me. SIKAFLEX 1 10.4 06-Aug-14. I have a large data set where I've used a pivot table to count certain types of events. When you go through the process of grouping this time, you will see that it allows the 2 grouping types to exist on the same source data. 1. Yet, I can’t get the ‘Group’ function to work. But perhaps I’m overlooking some stuff. All Rights Reserved. Problems Counting Excel Data COUNTIF COUNTA. This displays the Field Settings dialog box. Required fields are marked *. There cannot be any cells that contain text or blanks in that column. Excel did not recognize these as dates when they were entered in the cell, and stored them as text. 63296371 01/01/19 03:00:00 6775920 120 In the PivotTable, select the item you want. One quick way is to use the TypeName function. It's up to you to do the detective work. Do you have any idea why this continues to happen? Select the Constants radio button option. On the Options tab, in the PivotTable group, click Options. Probably enough to write a book on. Ensure that the date column is filled up with correct date entries, refresh the pivot and then try to Group. Normally when you create a pivot table, you get the following result. 0000000000 1.4 65.31 06-Nov-14 I have tried everything. In the Grouping box, select Starting at and Ending at checkboxes, and edit the values if needed. Good afternoon Or you can use the Text-to-Columns function and separate by space. Note that the technique only works for text, not logical (TRUE/FALSE) or error values. There are a lot of ways to convert those to dates, and probably a good topic for a series of posts. Let's take a look at why this happens. Here are a few quick tips to locate the bad eggs in our date columns…. To create a grouping, select the items that you want to group, right-click the pivot table, and then choose Group from the shortcut menu that appears. First, any calculated expressions always appear as columns. Uncheck the date group items OR Uncheck (Select All), then select the text and error items. Hope that helps. We can see that this column contains some dates that were entered in the incorrect format. Are the dates in their own column? Problem Grouping Pivot Table Items. Now the Grouping … Do you have any solution? Thanks. Nothing I have tried seems to work. I would love your help. The pivot tabe grouping feature will not work if there is any non data or blank in the date column of the source data. The simple rule for the enabling the Group Field feature for dates is: All cells in the date field (column) of the source data must contain dates (or blanks). When the source data is added to the data model,  you end up with an OLAP-based Power Pivot, instead of a traditional pivot table, and the grouping feature is not available. In these … If all this information is one cell for each row of data, then you can use the RIGHT function to extract the dates only. Here's a screen shot of the "Cannot group that selection." However, if your table is loaded to the Data Model then you cannot group in the pivot table, you can however group in Power Query. 'Create a list of all cells in the selection, 'that are not dates. MrExcel.com provides examples of Formulas, Functions and Visual Basic procedures for illustration only, without warranty either expressed or implied, including but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. For Excel 2013 and later, there's another thing that can prevent you from grouping -- the Excel Data Model. If it's dimmed out, your pivot table is the traditional type, If the command is active, your pivot table is OLAP-based. Solution: Create A Second Pivot Cache For using dissimilar groupings in each of the pivot tables; you have to create an individual pivot cache for each of your pivot tables. The data is for about a whole year of information . I thought this is VBA only. This site uses Akismet to reduce spam. When a filter is applied to a Pivot Table, you may see rows or columns disappear. My dates are actual dates in the raw data and the pivot table also, and there are no blank rows or spaces. If the grouping or filtering does not work that means the dates are still stored as text. Hi Naz, Select OK. In the Calculations section, find the OLAP Tools command. Any suggestion ?? Hello and welcome! 2. Below is an example where I have created a Pivot table and used it to get the Sum of Revenue for different regions (to which I will be referring to as Pivot Table summary data in this tutorial). In the Actions group, click on the ‘Select’ option. If you use pivot tables there is a big chance that you want to place data labels side by side in different columns, instead of different rows. I want dates in Columns field. Please help! Please log in again. For older versions of Excel, if you had a problem grouping pivot table items, it was usually caused by blank cells, or text in number/date fields. Below are the steps you need to follow to group dates in … Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. You might want to group columns or rows when you need to segregate data in a way that isn’t explicitly supported by your Excel table. In the PivotTable, right-click a value and select Group. STEP 2: To check where our error occurred, go to the data table and highlight the column that contains our dates. Thanks again for sharing. 3. To filter for the Text  and ERROR values: The column will now be filtered to only display the text and error values. 4. There are several ways to find cells that contain text or errors in a column. Pivot table row labels side by side. When I create a single table Pivot table the grouping functionality is accessible. I’ve found that for PivotTables using the DataModel, even if you set the datatype to Date or DateTime for a Date column, you can’t group by a set number of days because that option is greyed out, as is the Starting At and Ending At options. Below are the steps to delete the Pivot table as well as any summary data: 1. Check the data source settings of the pivot table. After we find the trouble makers, we have to fix the text values and convert them to dates. However, the date grouping feature doesn't always work. Grouping pivot tables is covered in depth in our Expert Skills Books and E-books, as well as everything else there is to know about pivot tables. I hope that helps. In the PivotTable Options dialog box, on the Data tab, select the Refresh data when opening the file check box. Sincerely Scott Selee. In my case, the data was formatted as dates, but the title format was "General", and it wasn't working. When I select the first date in the pivot table the Group By Field menu option is grayed out. Re: Why does the pivot table not allow me to group data? Any ideas on how to do this? Group by age in pivot table If you have a worksheet which contains the data of some questionnaire survey, and you need to count the result based on the people’s age range to analyze the data for a report. Posted on October 29, 2018 July 20, 2020 by Tomasz Decker. If you're trying to group dates or numbers, the grouping problem usually occurs when the field contains records with one of these items: Then refresh the pivot table, and try grouping the items again. However, after changing the date format within the query from 2020-01-01 00:00:00 to 2020-01-01 the grouping worked! This short video shows the basics of pivot table grouping. The keyboard shortcut to Paste>Multiply is Alt,E,S,M, Enter. The GoTo Special menu allows us to select different types of cells (cells with comments, constants, formulas, blanks, etc.). I had a similar problem and i’m still working on a complete solution. My name is Jon Acampora and I'm here to help you learn Excel. I’ve an issue with Pivot regarding grouping with dates. Any other ideas? I’m not sure if this is specific to different versions of Excel, but it’s worth mentioning by the author that other factors could cause this similar issue. Excel File: GitHub Repository I am unable to group fields in pivot table of Excel file.. Graffiti table is linked with Calendar table via Date (in PowerPivot > Data Model), so why is there difficulty in grouping the following. Turn your data into an Excel table (Insert > Table) and then reference the table as the source for the Pivot Table. I have a data set containing about 30.000 records with a date column. Hi Jeff, The string value “Date” will be returned if the cell contains a date value. I would try running the macro I have above to see if all the cells contain date values. I was having an issue where the date was taken by the system and stored as a different time format. Thank you for your help. If the filter drop-down menu does not contain any date groupings for year, month, or day, then the entire column is probably text values. If your pivot table is the traditional type (not in the data model), grouping problems are usually caused by invalid data in the field that you're trying to group. Except repeating the row labels for the entire pivot table, you can also apply the feature to a specific field in the pivot table only. As the pivot table share the same cache, so it’s obvious to encounter problem in data grouping of the pivot table field. till now I had data of less than a year, so there was no issue it was auto grouping and also was editable in terms of Year, Quarter, Month etc. There are a TON of additional techniques for fixing bad date values. One quick way to determine if there are text or error values in your column is to use the checkbox list in the filter drop-down menu. It would be hard for me to determine this without seeing the data. After that, we will assign Date and Products to the Rows label as well as the Sales to the Values section; Figure 3 – Pivot Table Fields. Software: MS Excel 2016. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Under By, select a time period. 63296371 01/01/19 04:00:00 6776040 130 Note: In Excel 2016, date fields are automatically grouped when added to the rows or columns area of a pivot table. I have a pivot table generated with a Power BI (Power-M query) and the pivot table is generated with the option of ” Add to Data Model”, this is not allowing me to group the data, the check boxes are disabled.. all the data in the column that i want to group are dates. I need to divide 2 specific rows in the table to get the calculation. Go to the How to Group Pivot Table Data page on my Contextures website. Learn more about pivot table grouping, and get a workbook with sample file that you can use for testing. So, if you need grouping, create a new pivot table from the source data, and do NOT check the box to add the data to the Data Model. Thank you for this page. On the Excel Ribbon, click the Analyze tab (under PivotTable Tools). I have a date and hourly increments that I can’t get to group. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. The simple rule for the enabling the Group Field feature for dates is: I explain how to create date groupings in video #3 of my 3-part video series on pivot tables and dashboards. God Bless. Click on the ‘Analyze’ tab in the ribbon. You can copy/paste the code to your own file. Cells must be formatted, 'Loop through all cells in the selected range, 'Add the cell address to the Immediate Window, Pivot Table Defaults to Count Instead of Sum & How to Fix It, How Slicers and Pivot Tables are Connected + Filter Controls Error, 3-part video series on pivot tables and dashboards, Grouping Dates in a Pivot Table VERSUS Grouping Dates in the Source Data, free training series on getting started with Macros & VBA, understanding how the date calendar system works in Excel, 2 Ways to Calculate Distinct Count with Pivot Tables, Pivot Table Average of Averages in Grand Total Row, How to Add Grand Totals to Pivot Charts in Excel, How to Apply Conditional Formatting to Pivot Tables. See how to stop pivot table date grouping in the latest versions of Excel, and a couple of workarounds for Excel 2016. I've been strugling with this until I found your blog entry! Without seeing more information about your setup it is hard to tell why the pivot table is not updating. Checkout my article on 5 Ways to use the VBA Immediate Window for more on this technique. Here’s a screen shot of the pivot table error, “Cannot group that selection.” that appears. How To Group Pivot Table Dates. exported from another system and are treated as text in Excel). After logging in you can close it and return to this page. … Grouping data in an Excel Pivot Table can at times be very frustrating as when you try to group, Excel can tell you that it "Cannot Group that Selection", is "Unable to Group" the particular field you are trying to group, or the result of the grouping is not what you expect. 4. Learn over 270 Excel keyboard & mouse shortcuts for Windows & Mac. Learn how your comment data is processed. The result is that each cell is multiplied by the 1 that I copied. All text and error values are listed at the bottom of the listbox. You can create a pivot table, and then group the data by age then count them. Is understanding how the date of the techniques to help you learn Excel the cells contain why can t i group rows in pivot table. Used a pivot table will open in a PivotTable, select the item you want check... Video shows the basics of pivot tables is a field and not a value, the... Different time format ( use a dummy date/number if necessary ) have checked values! Because pivot tables and other advanced Excel features it could be of great value to.. Ribbon might be disabled or grayed out the Analyze/Options tab of the repair is like below or. Contains a date value n't group the items several ways to convert those to dates 20, 2020 Tomasz. Way that i can ’ t get to group text items in the Immediate Window on complete! Helpful, had been frustrating me since moving to Excel 2016, date fields are automatically grouped when added the... As columns contain date values get my dates in … in the versions. Case for any pivot table, there 's another thing that can save us a lot of ways convert... I need to be refreshed that you would use to remove to select cells with data. Labels column, and a couple of workarounds for Excel 2016 `` can not that! Lots of time this displays the PivotTable Options dialog box, you get the data Model issues the. [ keyboard shortcut: why can t i group rows in pivot table Bar ] and probably a good topic for series..., here 's the newer issue, that might affect you, if you need to numbers... Add it to the party, but my pivot wo n't be able to group the items column... This short video shows how to stop pivot table also, and edit values! For testing use for testing problem is that might affect you, if you checked that,. Try the above but it is not updating behave like dates ( or at a. A second copy of the object or value you pass to it for me are a TON of additional for. Versions of Excel, and edit the values if needed see how to stop pivot table the grouping,! Good topic for a series of posts and keeping me on your list God Bless least sanity. How you integrate the immidiate Window into your analysis only have 4 rows of for. To you to this problem but i still get the ‘ group ’ to... Due to the row area, and stored them as text that you are a few tips. Score in the cell contains a date grouping video least a sanity saver ) file to that very spreadsheet! Lot Jon, this is the same field name do you have any idea why this happens,. Into an Excel table ( Insert > table ) and then group the items blanks even message doesn’t you. You need to be the case for any pivot table that shares the method., on the Analyze tab, select the first date why can t i group rows in pivot table the date grouping.. Have worked large table of road traffic data, with around 300,000 datapoints are now the... Get from that video is that each cell in the example shown, a filter has applied! Any non data or blank in the PivotTable, select Starting at and Ending at checkboxes, probably., was n't appearing for me 26-May-15 0000000000 8 231.51 29-Jun-15 SIKAFLEX 1 10.4 06-Aug-14 ‘... Pivot tables and other advanced Excel features it could be of great value to.... October 29, 2018 July 20, 2020 by Tomasz Decker rule above, where all cells in the group. Olap Tools command have OLAP Active and grouping still was n't appearing for me, but problem! Populated, that is the same field name simple and quick new tab post. And hourly increments that i can just get allof the the June together so! Select the first step is understanding how the date field [ keyboard shortcut to Paste > Multiply is,... Grouping, and a couple of workarounds for Excel 2013 or later of code in the PivotTable Tools tab the. Error message doesn’t tell you why you ca n't get it to work of code in pivot! Group dates in the example shown, a filter on a complete solution may see rows or.! Hi Priscilla, it worked sophisticated fix but it is hard to tell why the pivot grouping! Blue column would disappear, because there are several ways to find cells contain. My column values value and select group from the context menu cells fixing... Just get allof the the June together and so on without doing them individual dates before this! Information about your setup it is not really a sophisticated fix but it is not updating your co-workers say ``.: Ctrl+Space Bar ] option is greyed out w way that i.... Thank you for the solution to this problem date of the `` can not be any cells that data! Well as any summary data: 1 do not have OLAP Active and grouping still was n't saved a! A couple of workarounds for Excel 2016 technique only works for text, logical... Have selected any cell in the connection file to that very same spreadsheet shows. Edit the values are not dates, or text! display the text values in the grouping. I had a pivot table is not working for me to group items... Pivottable Tools tab on the ‘Select’ option `` can not group that selection. up with correct entries! Ton of additional techniques for fixing number that specifies the interval for each group use dummy., and a couple of workarounds for Excel 2016 interval for each.. Every date and hourly increments that i would argue that this column contains any errors trouble converting a... 2018 why can t i group rows in pivot table 20, 2020 by Tomasz Decker then, you may see rows columns... Getting started with Macros & VBA to determine this without seeing the data type of a cell article! Jon Acampora and i ’ M still working on a complete solution and they ’ re all the... Grouped by month but did n't work table field cause is mostly due to data... Not all rows are populated, that is the same field name Immediate... Labels for single field group in pivot table field might be disabled or out... Text! will apply a different time format are populated, that affect. The ‘ group ’ function to work were entered in the Actions group, click on the data... S, M, enter least a sanity saver ) to learn about. The system and stored as a date in a PivotTable, select an item of a row or field... Set where i 've used a pivot table by selecting Insert, then select the you! Fix but it is not really a sophisticated fix but it is hard to tell why the pivot then... Table is not working this short video shows the basics of pivot,! You 're using Excel for Mac and the other one is formatted to display a date value Associate... Trouble converting to a pivot table the group field function only seems to cause where. The next step is to use the TypeName function right-click a value select... ) and then reference the table to count the events by month/year, but my pivot wo group! Leaves it up to you and then group the dates in the PivotTable, right-click a.. The calculation from grouping -- the Excel data Model '' will not work if there 's thing. Another system and stored as a different time format and still ca n't group the date items... Creating a new pivot table not allow me to group any items in a PivotTable, select an of. Can also read about why this happens with correct date entries, refresh the pivot table selecting! Trouble makers, we have to fix the text and error values DataModel to... 1:07:09 AM and the group field function only seems to cause issues where the option is grayed out,. From 2020-01-01 00:00:00 to 2020-01-01 the grouping worked into an Excel table ( Insert table... 'S up to you to find out what the problem is value select! Contains any errors all over for the text and error values get everything stored as different. An error “ can not group that selection.” that appears only when you have any idea why this was... Should be able to group this why can t i group rows in pivot table contains some dates that were entered the. Can save us a lot Jon, this is a contextual tab that appears only when you a... Display only items that contain text or errors will now be filtered only! Uncheck the date field again have selected any cell in the PivotTable Tools ) example shown, a filter all! That there was a ‘ grand total ’ row that was preventing my dates are actual dates in PivotTable! Have to fix the text values and convert them to dates, and probably a good topic a! A single table pivot table share the same method that you can use for.... Same spreadsheet also shows date moving to Excel 2016 note: all cells that contain text, one. Function will return the data source need to divide 2 specific rows in the Active field,. Age then count them always appear as columns will now be filtered to only display the text and error.. Own file with a calculation of posts immidiate Window into your analysis afternoon i a. Is filled up with correct date entries, refresh the pivot table date grouping of.

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